Set up an event

Create the event

A platform admin selects the event creation control, enters an Event title, Date, optional Location, and Description, then selects Create event.

An event groups presentations together. It does not replace the individual room link for each presentation.

Appoint coordinators

Invite one or more event coordinators, or use the available self-assignment control. An event can be prepared before invitations are accepted, but confirm someone has accepted responsibility before the event starts. Only platform admins appoint coordinators.

Create presentations

An admin or assigned event coordinator opens the event, adds a presentation title, and selects Create presentation. A ChatDeck is created automatically. Invite speakers for that specific presentation next.

For a panel, assign multiple speakers to the same presentation. They share its deck; there is no separate panel object to configure.

Manage assignments

Admins and event coordinators can assign speakers. In a presentation’s Speakers tab, use Invite speaker or Add myself as speaker when available. Removing an assignment removes that person’s presentation access. Add a replacement before removing the last speaker or event coordinator.

Prepare for event day

• Confirm every coordinator and speaker has accepted the correct invitation.
• Check presentation titles, abstracts, and team assignments.
• Test each attendee link and QR code.
• Rehearse questions, moderation, projection, and voting across two devices.
• Confirm an authorized team member can download the complete conversation.
• Agree who opens and closes each room.

Event scheduling edits and a full audit-history interface are not available in this release.